2016 JPF PTSA Executive Board Nomination Information
The John P. Freeman Parent Teacher Student Association is now accepting applications for the following positions:
- President
- 1st Vice President
- 2nd Vice President
- Treasurer
- Secretary
- Applicants must be a financial member
- Applicants must complete and submit a nomination form via email ([email protected]) or by placing it in the submission box in the main office.
DUTIES OF OFFICERS
The President Shall:
a) Preside at all meetings of This local unit;
b) Serve as an ex-officio member of all committees. except the Committee on Nominations and Leadership Development;
c) Be a designated signatory on check and vouchers;
d) Coordinate the work of the officers and committees of This local unit in order that he Purposes may be promoted; and
e) Perform such other duties as may be provided by these bylaws, standing rules, parliamentary authority, or as directed by the Board of Managers or executive committee.
The Vice President(s) Shall:
a) Act as aide(s) to the president;
b) In their designated order, perform the duties of the president in the president’s absence or inability to serve; and
c) Perform such other duties as may be provided for by these bylaws, standing rules, parliamentary authority, or as directed by the president, Board of Managers or
executive committee.
The Secretary Shall:
a) Attends monthly Board/General Meetings and records minutes of all meetings of This local unit;
b) Be prepared to read the records of any previous meeting;
c) Keep a permanent record and file all records;
d) Have a current copy of the bylaws;
e) Maintain a membership list; and
f) Perform such other duties as may be provided for by these bylaws, standing rules, parliamentary authority, or as directed by the president, Board of Managers or
executive committee.
The Treasurer Shall:
a) Have custody of the funds of This local unit;
b) Attend monthly Board/General Meetings and annual budget/audit meetings.
c) Keep a full and accurate account of receipts and expenditures in the books belonging to this local unit;
d) Make disbursements as authorized by the president, Board of Managers of this local unit in accordance with the budget adopted by This local unit;
e) Have checks or vouchers signed by two officers: the treasurer, the president or one other designated officer;
f) Present a financial statement at every meeting of This local unit and at other times when requested by the Board of Managers;
g) Make a full report at the meeting at which new officer officially assume their duties;
h) Be responsible for the maintenance of such books of account and records as conform to the requirements of Article IV, Section 7 of these bylaws;
i) Present an annual report of the financial condition of the association;
j) Have the accounts examined annually or upon change of officer by an auditor or an auditing committee of not less than three members, who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report;
k) Report the findings of the annual report to the Board of Managers; and
l) Perform such other duties as may be provided for by these bylaws, standing rules, parliamentary authority, or as directed by the president, Board of Managers or executive
committee.